6515--FY26 NEW CONTRACT WNY Supply CHG Bed Sleep Surfaces (VA-26-00070067)

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC FY26.08A 05/29/2026, FAC 2026-01 03/13/2026. This solicitation is set aside for SDVOSB businesses only. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 1000 employees. The FSC/PSC is 6515. The Department of Veterans Affairs Western New York Healthcare System located at 3495 Bailey Avenue, Buffalo, NY 14215 has a requirement to replace the sleep surfaces on the facility s CHG Spirit low beds have reached their end of life and require replacement. Hospital sleep surfaces are subjected to prolonged use, bodily fluids, punctures or tears from medical instruments, and harsh chemical cleanings. Prolonged use causes breakdown of the sleep surface s internal components. Breakdown of the sleep surface s interior components is a major cause of skin injuries such as skin tears and bed sores. These injuries could get infected causing extreme pain and potentially death. Replacing the sleep surfaces will help prevent skin injuries and unnecessary pain for its patients. STATEMENT OF WORK Contract Title: Veterans Affairs Western New York Healthcare System (VAWNYHCS) Procurement of CHG Spirit Low Bed Sleep Surfaces (56 each). 1. Background: The sleep surfaces on the facility s CHG Spirit low beds have reached their end of life and require replacement. Hospital sleep surfaces are subjected to prolonged use, bodily fluids, punctures or tears from medical instruments, and harsh chemical cleanings. Prolonged use causes breakdown of the sleep surface s internal components. Breakdown of the sleep surface s interior components is a major cause of skin injuries such as skin tears and bed sores. These injuries could get infected causing extreme pain and potentially death. Replacing the sleep surfaces will help prevent skin injuries and unnecessary pain for its patients. 2. Scope: 2.1: VAWNYHCS is seeking procurement of fifty-six (56) replacement sleep surfaces for its fleet of CHG Spirit & Spirit Select Low Beds. The facility currently has a Service Maintenance Agreement (SMA) in place with Stryker Medical. The SMA requires Stryker to perform annual external and internal inspections and repairs as needed on its sleep surfaces. With this knowledge, the facility is requesting only Stryker Medical products be considered for this procurement. Stryker is unable to maintain other manufacturers surfaces. Procuring surfaces not manufactured by Stryker would hinder the facility s required annual inspections and render Stryker unable to complete the contracted requirements. CHG Hospital Beds, Inc. is a division of Stryker Medical. 2.2: Proposals will be evaluated according to a Best Value protocol. An official VAWNYHCS Evaluation Team will utilize the Best Value protocol in order to evaluate proposals based on price; conformance to the Technical Elements (detailed in section 5); conformance to the Terms and Conditions (detailed in section 6); Past Performance (detailed in section 7). 3. Specific Technical Elements: The proposed sleep surfaces shall meet the following enter technical requirements; Benchmark Styker ISOFLEX LAL 2860. *Offering vendors shall provide complete, detailed responses to each of the following Terms and Conditions in their bid proposals. 3.1: Sleep Surface shall have an overall length of 84 inches, overall width of 35 inches, thickness of 6 inches, and a safe working load of 500 lb. 3.2: Sleep Surface shall be a therapeutic support surface with grid-like gel material that affords maximum memory, flexibility, and durability. Surface shall have a foam crib and base that provides stability and lateral support. 3.3: Sleep Surface shall meet US flammability standards: 16CFR1632, CFR1633, CAL TB129, Boston BFD 1X-11. 3.4: Sleep Surface shall have removable /replaceable top and bottom covers that can be unzipped to perform internal inspections. 3.5: Sleep Surface shall have the ability to redistribute pressure in the sacral region with core gel technology by allowing immersion and envelopment to occur. 3.6: Sleep Surface shall have shear management that moves freely with the patient to assist in the reduction of shear forces at the interface between the surface and the patient with shear gel support layer. 3.7: Sleep Surface shall have D r