6525--BrainLab NODE Server - Equipment

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 20 of 20 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 20 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201-1, Simplified procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (eff. 03/13/2026) This solicitation is unrestricted Brand Name or Equivalent. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112. The FSC/PSC is 6525. The West Roxbury VAMC is seeking to purchase the Brain Lab NODE Server brand name or Equivalent. All interested companies shall provide quotations for the following: Performance Work Statement The contractor shall adhere to all Veterans Affairs (VA) Privacy & Security, and Privacy Act and Health Insurance Portability and Accountability Act (HIPAA) requirements if exposed to protected health information (PHI) or when obtaining or reviewing information. This includes all log files, error traps, screen capture images and database query results used to aid staff with product troubleshooting or product support activities. Advanced functional neurosurgery requires precise planning of trajectories for placement of intracranial electrodes, neurostimulators, and targeted laser ablation, as well as co-registration of multiple imaging modalities pre- and post-surgery for confirmation of anatomical placement. BrainLab is the standard of care for peri-operative image analysis, co-registration, trajectory planning, and segmentation. VABHS requires a BrainLab server to integrate with the clinical PACS system and support advanced neurosurgical procedures and neuromodulation consultations through the National Tele-Epilepsy Program. This purchase is critical to provide the highest quality care for patients with epilepsy and movement disorders, ensuring precise and safe surgical plans to optimize clinical outcomes. Have web-based flexibility across devices without VPN connectivity. Cross-disciplinary collaboration through session sharing and data integration. Mobile bedside access to enhance clinician to patient engagement. This acquisition will interface directly with the VABHS equipment; ROSA One Neurosurgery Robot and DICOM Connection. The addresses for the VA sites of care are as follows: VA Boston Healthcare System: 1400 VFW Parkway The vendor shall perform the following work: Acquisition and Installation: The contractor shall procure the BrainLab system, including all necessary hardware and software components. The contractor shall install the BrainLab server and ensure full integration with the VABHS clinical PACS system. Installation shall be completed within 6 months of contract award. The contractor shall conduct a comprehensive system check to verify proper installation and functionality. Integration: The contractor shall ensure seamless integration of the BrainLab system with the clinical PACS system. The contractor shall provide software configuration and customization as needed to support VABHS requirements. The contractor shall perform system validation to confirm successful integration and functionality. Maintenance and Support: The contractor shall provide scheduled preventive maintenance services according to the manufacturer's guidelines. The contractor shall offer on-call troubleshooting and repair services to address any system issues promptly. The contractor shall maintain an inventory of essential spare parts to ensure quick repairs. The contractor shall provide software updates and patches to ensure the system remains current and secure. Supplies/Services ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ 10993 BrainLab Node Server PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 10993 0002 36.00 EA __________________ __________________ Brainlab Node Origin Data Management Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary MANUFACTURER PART NUMBER (MPN): 30106 0003 36.00 EA __________________ __________________ BrainLab Elements Viewer 3D Subscription PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6525 - I