Industry Day FY2027 Event Planning Services

SOURCES SOUGHT Notice Number : W9126G-27-N-OSBP Project Title : Industry Day FY2027 Event Planning Services, Fort Worth, TX Agency : US Army Corps of Engineers (USACE), Fort Worth District 1. DISCLAIMER This is a SOURCES SOUGHT notice; a market research survey for information only, to be used for preliminary planning purposes. This is NOT a Solicitation for Proposals and NO Contract will be awarded from this notice. No reimbursement will be made for any costs associated with providing information or industry response to this notice or any follow-up information requests. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions to this response. Not responding to this notice does not preclude participation in any future procurement. If a solicitation is released, it will be synopsized in the System for Award Management (SAM) at https://www.sam.gov. It is the responsibility of potential offerors to monitor the SAM Website for additional information pertaining to this requirement. The acquisition strategy will be determined based on responses received from this notice and/or other market research methods. The planned acquisition strategy may be posted in SAM.gov upon completion of market research analysis. The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of industry, to include the Small Business Community: Small Business, Section 8(a) Small Business, Historically Underutilized Business Zones (HUB-Zone) Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), or Women-Owned Small Business (WOSB). All small businesses are highly encouraged to respond. 2. INTRODUCTION & BACKGROUND The USACE, Fort Worth District conducts Government-Industry Engagement events on an annual basis, in coordination with the Office of Small Business Programs, to publicize upcoming business, forecast opportunities, and gauge the interest, capabilities, and qualifications of industry. To ensure these events continue to meet our high standards, USACE is seeking a professional planning organization (for-profit event planning company or non-profit organization) to plan and conduct these events. NAICS Code : 561920 - Convention and Trade Show Organizers (Small Business Size Standard: $20M). Product Service Code : R708 - Support-Management: Public Relations (Includes Event Planning and Management). The "No-Cost Contract" Framework : The anticipated strategy is to utilize an innovative “No-Cost Contract” revenue framework or a Memorandum of Agreement (MOA). A Contractor would be responsible for providing all services necessary to plan and conduct these events at  No-Cost  to the Government . The Contractor will be liable for all costs related to the performance of the contract. As consideration, the Contractor will be entitled to retain all collected event fees (registration, exhibition booth, sponsorship, etc.), provided the government's liability for payment remains zero. 3. EVENT OVERVIEW Target Timeframe : February or March 2027 (Q2 of FY27) to allow industry to plan for federal FY27 acquisition procurements.  Note: The Offeror must ensure the date does not coincide with local DFW Metroplex Spring Breaks, major sporting events, or major entertainment events. Estimated Duration of Service : 180 calendar days for planning, publicity, managing the two-day event, and post-event deliverables. Planning may begin six months to one year in advance. Event Hours : At least eight hours on a single weekday, from 8:00 AM to 5:00 PM (CST). Preparation hours may occur before 8:00 AM and after 5:00 PM. Place of Performance ( Day 1 ): Fort Worth, Texas Metroplex. Preference for ease of access to/from DFW International Airport and downtown Fort Worth. Place of Performance ( Day 2 ): USACE Fort Worth District Headquarters, 819 Taylor Street, Fort Worth, TX 76102. Anticipated Challenges : 1. Securing venue occupancy for 500+ attendees. 2. Adequate parking space for attendees. 3. Booking the venue 6 to 12 months in advance to promote the event. 4. Providing AV equipment for in-person presentations with possible internet wi-fi connectivity. 4. STATEMENT OF OBJECTIVES (SOO) 4.1 Event Coordination & Logistics The Contractor is expected to plan, promote, coordinate, and manage a Two-Day Government-Industry Engagement Event for approximately 500 attendees and 50 USACE Government employees. Day 1: "Presentation Day" (9:00 AM to 4:00 PM, Social 4:00 PM to 6:00 PM ): Government presentations will be conducted hourly. Event sponsors receive a 5-minute time allowance for promotional speeches between government presentations. Networking and visiting sponsor booths will remain open concurrently throughout the presentations and lunch break. The Contractor will coordinate all room logistics, AV (projectors/computers