6515--BCMA Scanners

Department of Veterans Affairs Erie VA Medical Center Statement of Need Title: BCMA Scanners for Erie VAMC Background: The Erie Veterans Affairs Medical Center (Erie VAMC) has a brand-name or equal requirement for eighty (80) Honeywell-based Xenon Ultra 1960H Corded USB Barcode Scanners, and five (5) Honeywell-based 1962HHD Ultra Cordless Barcode Scanners. This equipment is required to be in compliant with the VA Electronic Health Record Modernization (EHRM) initiative, ensuring the complete deployment of the EHRM at all VA medical facilities by 2031. The EHRM will Transform how VA delivers health care by implementing an enterprise-wide electronic health record (EHR) to standardize care across facilities, strengthen interoperability and collaboration with federal and community partners, foster innovation, improve provider and Veteran experiences, and ensure the continued delivery of high-quality, safe, and efficient health care to the nation s Veterans. Brand name or Equal to: The Erie VAMC requires eighty (80) Honeywell-based Xenon Ultra 1960H Corded USB Barcode Scanners, and five (5) Honeywell-based 1962HHD Ultra Cordless USB Barcode Scanners (or facility approved equivalents). Description Part # Qty Honeywell, Xenon Ultra 1960H corded USB Healthcare Kit: White anti-microbial housing, HD focus, 1D/2D, PDF417, USB Type A 3M straight cable, vibration, NA/MX only, setup card, configured for Plug & Play use with VA BCMA System 1960HHD-BCMA 80 Honeywell-based 1962HHD Ultra Cordless BCMA Firmware Scanner Kit: BCMA Firmware, setup card, FIPS 140-3, USB cable 1962UHCF-CGS 5 Salient Characteristics (Minimum Required Capabilities): The vendor must provide all resources necessary to deliver the specified equipment in accordance with the below characteristics: General Requirements: Scanners shall be Cerner Validated for seamless integration with Oracle Health (Cerner) Millennium for medication administration, patient identification and data management. Scanners must be constructed with disinfectant-ready materials capable of withstanding frequent cleaning with hospital-grade solutions Scanners shall be pre-programmed to VA barcode medication administration (BCMA) Defaults. Scannable set-up "cheat sheet" is acceptable Scanners must be fully compatible with existing clinical applications, including electronic health record (EHR) systems and barcode medication administration (BCMA) workflows. Scanners must not require significant modification to current IT infrastructure Scanners shall include a minimum 3-year manufacturer warranty Scanning Performance: Scanners must be capable of reading 1D & 2D barcodes used in healthcare, including damaged, low-contrast or poorly printed codes Scanners shall feature high-motion tolerance for fast-paced clinical environments Scanners shall be capable of scanning from mobile device screens, patient wristbands and Barcode Medication Administration (BCMA) Scanners shall include a patient-friendly (LED-based, not laser) aimer, suitable for healthcare settings Ergonomics and Durability: Scanners shall be lightweight and feature an ergonomic design suitable for extended clinical use Scanners shall have a minimum drop resistance of six (6) feet to hard surface rating Scanners shall be sealed to prevent ingress of dust and fluids, minimum IP41 rating or better. Corded Units (1960H Equivalent) Scanners shall have USB connectivity compatible with existing workstation hardware Scanners shall have plug-and-play functionality with minimal configuration required Cordless Units (1962H Equivalent) Scanners shall feature wireless connectivity, compliant with FIPS 140-2 or FIPS 140-3 (min level 1) Scanners shall not require additional external hardware to meet FIPS compliance Scanners shall have a minimum 10-meter communication range from scanner to cradle/base Scanners shall have a rechargeable battery to support a full clinic shift Scanners shall include a charging cradle, and be capable of charging the scanner through the USB cable without requiring additional power support Technical Support The vendor shall provide a Point of Contact (POC) name, phone number, and email address for technical support during the warranty period. Performance Period: Delivery shall occur within 30 days of contract award to Erie VAMC, located at 135 East 38TH Street, Erie, PA 16504. Warranty All equipment and materials shall come with a standard manufacturer warranty as a minimum. Warranty shall begin after acceptance of equipment. Delivery All items must be FOB Destination, 30 Days ARO, to: Erie VA Medical Center 135 East 38TH Street Erie, PA 16504 Monday Friday, 8:00AM 4:00PM, excluding federal holidays Training and Installation The Erie VAMC does not require the vendor to perform any official or formal training or installation. Devices must be delivered ready for clinical use with all required accessories. Security & Privacy - The vendor will not be on station therefore the Certification & Accreditation (C&A) requirem