R425--FY26 Services (Base plus 4) - WNY ECP/LOTO Procedures - 528/528A4

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 541330, with a small business size standard of $12.5 million. The FSC/PSC is R425. The Western New York VA Healthcare System (WNYHCS), Buffalo campus and Batavia campus specifically, are seeking to purchase Lockout Tagout (LOTO)/Energy Control Procedures (ECP) implementation and software/maintenance services for one (1) base year plus the provision of four (4) option years. All interested companies shall provide quotations for the following: See attached Scope of Work (SOW) and pricing worksheet. Place of Performance Address: Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 Country: Address: Country: USA And Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020 USA The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services Site Visit: Contractors have opportunity to attend a site visit on Wednesday, June 17th, 2026, to view the requirements at each facility. Contractors shall email the CO (Nathan.Northrup@va.gov) no later than Tuesday, June 16th, 2026, with their intention to attend and specifics will be provided in return. No other site visits will be provided. Contractors that do not attend the site-visit will not be excluded from competition; however, Contractors are encouraged to visit the site to gauge the complexity of this requirement. Questions/Requests for Information: Shall be sent to the Contract Officer via email at Nathan.Northrup@va.gov no later than June 19th, 2026, 16:00EST. All quoters shall submit the following at minimum: Capability statement demonstrating technical capability and approach to meet all the requirements of the SOW and all evaluation factors listed in section 2 below, and a completed 36C24226Q0539 Pricing Worksheet . All quotes shall be sent to the Contract Officer via email at Nathan.northrup@va.gov no later than June 26th, 2026, 12:00EST. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.] Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. The following are the decision factors: Technical: The quotation will be evaluated to the extent in which it can meet or exceed the Government s requirements outlined in the Statement of Work (SOW). Compliance with standards Experience and Expertise Training and certification Proposed schedule/timeline Subcontracting plan Quality assurance Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance. Price: The Government will evaluate the price by adding the total of all line-item pricing (see attached pricing workshee