Firm-Fixed Price, Commercial Item, Purchase Order to provide Dental Equipment...

Sources Sought: Dental Service Sources Sought Notice Number: IHS-SS-26-1525373 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service (IHS). This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE). Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 339114, Dental Equipment and Supplies Manufacturing . This U.S. industry comprises establishments primarily engaged in manufacturing dental equipment and supplies used by dental laboratories and offices of dentists, such as dental chairs, dental instrument delivery systems, dental hand instruments, dental impression material, and dental cements. Background The Mission of the Rosebud IHS is to provide the best possible healthcare services to the patients on the Rosebud Sioux Reservation in South Dakota. To meet this mission, the Rosebud IHS is requesting a Base Plus Four (4) Option Year, firm-fixed price, non-personal service contract to provide Annual Preventative Dental Equipment Maintenance and emergency repair services. Objective Rosebud IHS requires preventative maintenance on all dental equipment and emergency repair services to prevent service interruptions to patient care. Scope The contractor shall perform annual maintenance per the Statement of Work (SOW). The contractor shall perform Preventive Maintenance Repair (PMR) services on an annual basis or at 1500 hours upon request of the Contracting Officer Representative (COR) or designee. Work Schedule/Availability The Rosebud IHS hours of operations are Monday through Friday 7:00am to 4:30pm. Period of Performance Base year: 08/01/2026 to 07/31/2027 Option Year 1: 08/01/2027 to 07/31/2028 Option Year 2: 08/01/2028 to 07/31/2029 Option Year 3: 08/01/2029 to 07/31/2030 Option Year 4: 08/01/2030 to 07/31/2031 Place of Performance Rosebud IHS 400 Soldier Creek Dr. Rosebud, SD 57570 Contractor Responsibility The Contractor shall perform all require duties upon request from the COR according to the SOW. Contracting Officer’s Representative Designation The designated COR for this contract is: Terry Yellow Hawk, COR Level 1 Rosebud IHS 400 Soldier Creek Dr. Rosebud, SD 57570 The COR is responsible for: Monitoring the Contractor’s technical progress. Interpreting the statement of work. Technical evaluation as required. Technical inspections and acceptance required by this contract; and Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. Subject matter expert for this contract is: Terry Yellow Hawk COR 1 Rosebud IHS 400 Soldier Creek Dr. Rosebud, SD 57570 Contractor Compliance The Contractor shall adhere to all official Health Insurance Portability and Accountability Act (HIPAA), Privacy Act of 1974, Alcohol and Drug Abuse Patient Records, Freedom of Information Act (FOIA), and other pertinent Federal regulations. Administrative Compensation – Billing will be at a fixed rate for all services. Meetings/Conference Calls – The Contractor shall attend meetings or conference calls scheduled by the Contracting Officer’s Representative (COR) to address areas of concern and exchange information to ensure all contract requirements are being met. The COR shall be responsible for scheduling and coordination of all meetings and conference calls. Equipment Failure – Any delays or downtime due to Contractor equipment failure shall be communicated to the COR or their designee as soon as possible. Government Furnished Property/Equipment/Information The government shall provide the Dental Equipment to be serviced. Reports The Contractor shall report all flaws/defects and fixes to the COR or designee before leaving the facility/ department and provide a written report on work performed via email. Payment Payment via IPP.gov upon delivery Invoice Processing Platform (IPP) The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system. In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests. IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasurys Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents are encouraged to register an account w