R425--Lock Out Tag Out (LOTO) Chillicothe VAMC

This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. The purpose of this Sources Sought is to conduct Market Research to determine an acquisition strategy for the acquisition of Lock Out Tag Out (LOTO) services, o ensure machines, equipment, and related components are properly stopped, isolated from hazardous energy, and locked out before maintenance or servicing to prevent unexpected energization or start-up, in accordance with ANSI and OSHA requirements. The NAICS code for this procurement is 541690 Other Scientific and Technical Consulting Services, JSC - R425 Support: Professional: Engineering/Technical and the small business size standard is $19,000,000.00. Responses to this notice shall be e-mailed to Lakrisha Jackson at Lakeisha.Jackson@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than Tuesday, July 18, 2026 at 3:00 p.m. This notice is to assist the VA in determining sources only. A solicitation is not currently available. THE VA IS NOT SEEKING PRICING OR OFFERS OF ANY KIND. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside or sole source award, or any other guarantee of award strategy. All information is to be provided on a voluntary basis at no charge to the Government. The Chillicothe Veterans Affairs Medical Center, in Chillicothe, OH is seeking sources capable of complete the services described in the Performance Work Statement below: Performance Work Statement Title: Lock Out Tag Out (LOTO) Date: As of 6-16-2026 Background: The Chillicothe VAMC requires performance-based services to ensure machines, equipment, and related components are properly stopped, isolated from hazardous energy, and locked out before maintenance or servicing to prevent unexpected energization or start-up, in accordance with ANSI and OSHA requirements. Place of Performance: Chillicothe, Ohio Veterans Affairs Medical Center (VAMC) 17273 State Route 104, Chillicothe, OH 45601. Period of Performance: Base Year: Date of award through one year Option Years: Four (4) one-year option periods, for a total potential period of five (5) years Scope of Work: The Contractor shall provide all labor, materials, supervision, equipment, and services necessary to develop, implement, and annually review graphical Lock Out Tag Out (LOTO) procedures for all identified equipment at the Chillicothe VAMC. Work includes creating graphical LOTO procedures to ensure the machines, equipment, and other components and systems is stopped, isolated from all potentially hazardous energy sources, and locked out before employees perform any servicing or maintenance where the unexpected energization or start-up of the machine or equipment or release stored energy, developing and affixing placards, providing digital and hard copy documentation, labeling assets, training VA employees, and evaluating additional equipment annually as required. Conformance Standards: All work shall meet or exceed the following standards: OSHA 29 CFR 1910.147 Control of Hazardous Energy OSHA 29 CFR 1910.301-399, Subpart S Electrical ANSI standards as applicable VA policies and procedures as provided in contract documents Qualifications of Contractors: Contractors must demonstrate documented experience with electrical safety programs and implementation of OSHA/ANSI LOTO programs in healthcare or similar environments. Codes and Standards: 29 CFR 1910.147: Control of Hazardous Energy (LOTO) 29 CFR 1910.301-399, Subpart S: Electrical Standards ANSI Z244.1 Control of Hazardous Energy All applicable VA policies and regulatory guidance Specific Tasks and Deliverables: Develop Graphical LOTO Procedures: Create a minimum of 454 equipment-specific, graphical procedures. Each procedure shall incorporate direct collaboration with assigned VA electricians for field verification; reliance on drawings alone is not allowed. Where shutdowns are not possible, contractors and VA personnel will create procedures that ensure safe, effective verification of energy isolation. Provide and Affix Placards: Provide durable, laminated placards for each asset. Placards must be attached to the equipment and clearly display the correct LOTO procedure. Create Documentation Binders: Two tabbed and indexed binders listing all covered equipment, locations, and associated procedures. Deliver digital and har