S209--VAPAHCS Laundry & Linen Exchange Services

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY The intent of this Sources Sought Announcement is to assist in our decision-making process for services procurement. This is not a solicitation, nor request for quotes or proposals. Through the receipt of responses, this will enable a more precise type of procurement process. The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach. Any inquiries are to be made in writing by email to the point of contact, Larry Facio, Contracting Officer. Responses to this notice shall be sent by email to larry.facio@va.gov by the due date and time of 06/09/2026 by 1:00 p.m. (Pacific Time). Upon receipt of capabilities statement, Contracting Officer may request additional market research aid such as informal pricing. Section 1: General Information This document contains the technical provisions for laundry services and linen supply that are to be provided to the Veterans Administration Palo Alto Health Care System, Palo Alto Division, Menlo Park Division, Livermore Division, San Jose Community Based Outpatient Clinic, and Monterey Community Based Outpatient Clinic. The work required by this PWS consists of furnishing all the linen items for all VAPAHCS needs. All workmanship shall be in accordance with practices established by the Association for Linen Management, Dry Cleaning and Laundry Institute, International Textile Rental Services Association (TRSA) and accepted industry standards. It is intended that services shall include all processes necessary for the laundering of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by The Joint Commission. Physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space. The Laundry Plant layout/design must incorporate a design for asepsis whereby clean linen does not come into contact with soiled linens nor share the same physical space, thus avoiding cross-contamination or reintroduction of bacteria once processed. Plants in which the work is done shall be open to inspection of sanitary conditions by Government representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards as shown in Section 6.2. Any change of function by the Government, which may affect this contract as contemplated by this paragraph, and which requires permanent adjustments in frequency or type of performance, will be coordinated with the Contractor by the COR through the CO prior to initiation of such a change, to assure adequate contractual coverage. Notwithstanding the provisions of the contract covering inspection, acceptance, and deduction from payment, any items found to have been unsatisfactorily cleaned according to quality and performance standards established in Section 6.2, shall be rejected, and returned for refund. Such items shall be identified, for contractor recognition, by the COR when they are returned on the next scheduled pickup after an unsatisfactory condition is discovered. Scheduled services are to be accomplished subject to emergency situations, which may require alteration of schedules. Emergency situations will be defined by the COR. In the event of Medical Facility emergencies, disaster, or drills, the Contractor shall perform all laundry/linen services required by the Medical Facility. Contractor shall furnish items outlined within Section 4 Contractor supplied items, or Rented and respective attachments. 1.1 Section 3: Government Furnished Property, Equipment, and Services The government shall provide VA owned linen items as specified in Section 5.1. and listed within Attachment #1 Supply Services Quantity VA Owned. Place of Performance and Schedule: Clean Linen Delivery and Soiled Linen Pickup Laundry Bag Delivery Note: Delivery & Pickup Locations and schedule in Section 1.2.1 and 1.2.2 may change due to VA needs. COR will notify Contractor for the changes of locations and schedules. Prior to the contract start date, COR will provide the required information for delivery and pickup. Servicing including all State and Federal Holidays. For the quantity of clean linen delivery, COR will work with CPM. Section 3: Government Furnished Property, Equipment, and Services The government shall provide VA owned linen items as specified in Section 5.1. Section 4: Contractor Furnished Items and Services Materials: Contractor shall furnish all mat