Surgical Instrument Sharpening and Repair Services

BACKGROUND  Mike O’Callaghan Military Medical Center (MOMMC) performs 1,500 surgeries annually encompassing surgical services that include Orthopedics, ENT, Vascular, General, GYN,  Ophthalmic, Urology, General, Labor and Delivery, and Oral Maxillofacial Surgery. The Sterile Processing Department (SPD) plays a critical role in ensuring the quality, safety, and functionality of surgical instruments used in patient care. As the department responsible for the cleaning, decontamination, inspection, assembly, sterilization, and distribution of surgical instruments, SPD must maintain instruments in optimal working conditions to support safe surgical outcomes and regulatory compliance. Properly maintained instruments prevent surgical delays, prevent patient harm, and uphold standards set by AAMI, ANSI, OSHA, and accrediting bodies like The Joint Commission. To fulfill these responsibilities effectively, SPD relies on qualified service partners to provide specialized sharpening, repair, and refurbishment services that extend the life of instrumentation and ensure reliable performance in the operating room.    SCOPE    The overall purpose of this requirement is to obtain certification of operational standards of the following: provide all labor, tools, parts, materials, facilities, and transportation necessary to provide the following service: Comprehensive surgical instrument repair, sharpening, and maintenance of estimated 300 surgical sets (subject to change), services to include Orthopedics, ENT, Vascular, General, GYN, Ophthalmic, Urology, General, Labor and Delivery, Oral Maxillofacial surgery; Inspection and minor repair of surgery-adjacent equipment such as case carts, caskets, rolling carts, positioning devices, etc.  Support for instrument tracking, designation, and accountability.  Staff education on current industry standards of practice for effective instrument handling, inspection and reprocessing.                       List all services/ supplies with pricing.   BASE YEAR SERVICE DESCRIPTION SCOPE Surgical Instrument Repair Proactive on-location surgical instrument repair and maintenance. Up to 300 surgical instrument sets (subject to change).  Surgical instrument sets to include (but are not limited to) the following surgical  services: Orthopedics, ENT, Vascular, General, GYN, Ophthalmic, Urology, General, Labor and Delivery, Oral Maxillofacial surgery Surgical Instrument Replacement Non-repairable common stock instrument replacement. Up to $500 in new surgical instruments provided to replace common stock instruments deemed non-repairable or unfit for use. Container Repair Surgical instrument rigid container repair and maintenance. Up to 300 surgical instrument containers (subject to change).  Mobile Equipment Repair SPD mobile equipment repair. Up to 20 SPD case carts and rolling carts. Patient Positioning Device Repair Yellofin leg stirrup repair. Up to 8 Yellofin leg stirrups. III. PERIOD OF PERFORMANCE ITEM PERIOD OF PERFORMANCE From To 0001 September 1, 2026 August 31, 2027 1001 September 1, 2027 August 31, 2028 2001 September 1, 2028 August 31, 2029 3001 September 1, 2029 August 31, 2030 4001 September 1, 2030 August 31, 2031 5001 September 1, 2031  February 29, 2032   Base Year: FY26-FY27  Option Year 1 : FY27-FY28  Option Year 2 : FY28-FY29  Option Year 3 : FY29-FY30  Option Year 4 : FY30-FY31  52.217-8 : FY31-FY31   IIII. WORK REQUIREMENT       Instrument Sharpening, Repair and Maintenance     Perform sharpening, honing, alignment, lubrication, and minor adjustments according to manufacturer specifications and AAMI/ANSI standards, bi-monthly.     Ensure restored cutting edges meet clinical performance criteria and are free of burrs, chips, misalignment, or corrosion.     Provide repair, refurbishment and part replacements (e.g. springs, box locks, rachets, tips, tungsten carbide inserts) when feasible.    Restore instruments to functional condition equivalent to OEM performance when possible.    Repair vendor will provide yearly reviews of program with staff to review findings and suggestions.    All electrocautery instruments are to be tested by the vendor with appropriate insulation testing device designed for insulated surgical instruments.    Instruments are to be ultrasonically cleaned, and stains removed.    Instruments to be repaired within surgical sets are stainless steel, laparoscopic, LEEP coated, cannulated, arthroscopic.    Vendor should repair closed containers to include dent removal, gasket replacement, handle repair adhesive removal and retention latches and pins.    All non-repairable instruments are to be documented and reported at the end of each repair visit. Clearly tag and retu