H162--VACHS Exterior Lighting Maintenance and Repairs

Request for Information (RFI) Operations / Project Management Questions Solicitation No.: 36C24126Q0468 Project: VACHS Exterior Lighting Maintenance & Repairs Locations: VA Medical Center Newington & West Haven Finding the circuit breaker for each light or set of lights could take weeks. We think this should fall under their electricians to re-label all panels to our master list of lights after we renumber them. VACHS Campus Electric Shop(s) will support determination and identification of panels/ breakers to exterior lights. Vendor to support listing and mapping documentation and verification for proper LOTO coordination and compliance. ALL material I.E wallpacks, light poles, ballards should be order on as needed, once we walk though and pinpoint what we think will "fail" in the short term that's how we cut down the waste Products may be ordered on a as needed bases is acceptable for the bulk of required inventory; base inventory will be procured and stored onsite per coordination with FMS Mgmt. We need to order all material after we have contract referring to RFI #2 VACHS requires that $10K be allocated to the direct purchase of base replacement inventor items to be selected and coordinated with the VACHS Campus Electric Shop(s) as to vendor and specific items. Outside seating area next to parking lot 6 OUT OF CODE romex feeding downlights under seating area roof (need to pipe / seal tight) VACHS Newington Campus Electric Shop will remove the Parking lot #6 under canopy lights from inventory. Outdated parking lot lights twin heads (if one goes bad do we replace both?) Vendor is to repair and/ or replace all lights as required per standing count of fixtures and/or heads in place (if 2 heads per pole then 2 are to be maintained/ replaced). We need to know what style of wallpack will be used for replacement like for like? we need to know what style uplighting will be used for replacement like for like? Wall pack SATCO-65/756 120/100/80 3-CCT LED WP BNZ Labeling system of all outdoor lights is solely on us or do we need to work with your in-house electricians so both parties understand the new system. VACHS Newington Electric Shop will support but the expectation is that the existing numbers are to be utilized unless decided otherwise by all parties and that all fixtures are to be label new with clear, weatherproof and standardized labeling (Vendor s listing & mapping with be made current and shared). Bulb replacement if a light is burning though x amount of bulbs in a set period should we replace the head? to cut down on wasted time and materials. this should have a value set by both VA and contractors Vendor to replace bulb upon failure with repeat failures to justify replacement with LED kit per coordination with VACHS Campus Electric Shop(s). We will not be responsible for any traffic cops needed on road work? To hire them west haven might need in some locations we need it in writing that the VA will hire cops as needed by us for road work and road signs Vendor is not to block traffic or create any hazards to vehicles and/ or pedestrians. All work in lots, roadways, etc. shall have safety barriers to delineate and project equipment, staff and work zone(s) for all others. When working in parking lots, roadways, etc. the work efforts will create the lease impact on traffic flow and passage. FMS Mgmt. will support along with Police Service all preplanned and formally coordinated impact concerns. Some styles of ballads are out of date. Finding the same style might be an issue. Do we need a plan of what to do if we can't find like for like? VACHS expect that replacement lamps, parts be for same height and color type LED replacement kit(s) for existing hard to replace bulb fixtures (across all fixtures under contract). Underground work if a circuit goes bad underground do we own it? Do we own repulling wire, or new pipe? under the parking lot? or sidewalks that could cost 10s of thousands to replace under both areas cutting concrete/ asphalt and replacing that would have to be a 3rd party to cut and replace concrete / asphalt outside of our scope of work. VACHS expects that weather rated wire will be pulled through existing conduit systems and properly terminated where required to make repairs. No additional work like excavation and/ or new buried conduit is required under this contract. Storage we think it makes sense to store ALL the material on site (in one area) at both NEWINGTON VA, WEST HAVEN VA See answer to Question #3 Non-emergency time: What is our time frame for a non-emergency burnt out light / or pole head in writing from VA 24 hours 72 hours? we need a hard answer 72 hours. If we work on a FED holiday for an emergency what is the pay scale? Please refer to the Wage determinations attached Do we need to order bulbs after we make a master list of what is on site? for each type of light See answer to Question #3 Incumbent / Prior Service Contract - During the site visit, it was mentioned that the