J066--Bruker CellScape System Preventative Maintenance Services Boise VAMC B 4

Notice of Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), and Small Businesses interested and capable of providing the services requested, as well as any large businesses. The results from this source sought notice will be used to determine the appropriate set-aside. The intended contract is a firm-fixed price service contract. The SBA Non-Manufacturer Rule is not applicable as the intended contract is for services. The Department of Veterans Affairs, NCO20 is looking for manufacturer authorized service providers with access to OEM parts of the following requirement: Preventative maintenance and repair of Bruker Spatial Biology CellScape Proteomics System (Serial number CS_24-048) Statement of Work: Statement of Work. Service agreement for a Bruker Spatial Biology CellScape Proteomics System Background. Research Services at the Boise VAMC acquired a CellScape Spatial Proteomics system, serial number CS_24-048, in 2024, which is used by researchers to automatically immuno-stain and image samples for biomarker analysis. Scope. The instrument s initial warranty will expire on 7/23/2026 and will require a preventative maintenance and repair contract to maintain its functionality. Bruker is the sole manufacturer of the instrument. All service work must be performed by Bruker trained and certified technicians and only OEM parts may be used or risk voiding and nullifying any applicable warranties. The site of the work will be in Research Services, building #117, room 128. Specific Tasks. For base year and all option years the following must be covered: Annual preventative maintenance. Service calls to repair instrument malfunctions. Cost of all replacement parts, including shipping and handling costs. Labor and travel. Software updates. Hours of Coverage & Federal Holidays. The contractor will be required to work during normal Boise VA Medical Center s business hours. Those hours are defined as Monday through Friday, 8:00 AM to 4:30 PM. All visits must be scheduled in advance with Research Services. Services will not be performed on the following legal government holidays: New Year s Day Jan 1st Martin Luther King Day 3rd Monday in January President s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran Day November 11th Thanksgiving 4th Thursday in November Christmas December 25th Technical Point of Contact. The point of contact (POC) will be a Research staff member familiar with the operation of the instrument. The POC is NOT a Contracting Officer Representative (COR). Performance Monitoring. The POC will escort the contractor while in the Research facility and will be available to respond to inquiries by the contractor. The contractor will review all services performed on the instrument with the POC and provide a copy (hard or electronic) of the service report for Research s records within 2 weeks of the service call. The POC will notify the AO of Research Services of all work completed by the contractor. Security Requirements. The contractor will not have the need or have access to the VA internet network system or patient information and will not require routine access to VA Facilities. No security clause is required. The C&A requirements do not apply, and a Security Accreditation Package is not required. The contractor will require intermittent access to the Research building only during scheduled visits and will be escorted by a VA Research employee during those times. No background investigation is required. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). No GFE or GFI will be needed or provided, since the imager system is a stand-alone instrument. The contractor does not require access to any additional equipment or materials. Other Pertinent Information or Special Considerations. The contractor must be Bruker trained and authorized to repair and provide service to this system according to the manufacturer to avoid invalidating existing warranties. a. Identification of Possible Follow-on Work Repairs that cannot be completed during the initial visit. b. Identification of Potential Conflicts of Interest (COI) It has been determined by the AO that no conflict of interest exists with the contract. c. Inspection and Acceptance Criteria With the contractor present, the POC will verify that the contractual work has been performed and will relay the information to the AO of Research. Risk Control. Research building 117 is designated as a BSL-2 facility. The rooms are marked to denote specific hazards that are currently in use. In the rooms where the work will be performed, the PPE requirements will be noted, as per policy and PPE will be