7490--Montgomery X-Ray Screening System and Maintenance

DEPARTMENT OF VETERANS AFFAIRS SECURITY STATEMENT OF WORK (SOW) X-RAY SCREENING SYSTEMS PURCHASE, INSTALLATION, AND TRAINING OF SCREENING SYSTEM Introduction/Background We are seeking to appoint a qualified and experienced Contractor to supply and install security scanners and x-ray machines. This work will take place at the Montgomery VA Regional Office located at 345 Perry Hill Road, Montgomery, AL 36109. It is essential that the building remains secure in accordance with applicable federal and local requirements. All equipment installation shall be performed during normal working hours, from 7:30 AM - 3:30 PM. The C&A requirements do not apply, and a Security Accreditation Package is not required Scope of Work The Contractor shall provide all personnel, materials, and equipment required for performance of this contract, including: Two (2) mobile X-ray inspection systems (HI-SCAN 7555si and 5030 or equivalent). Supply and installation of the equipment indicated above. Training and support for end users following installation, including issuance of competency certificates. Two (2) annual PM inspections, including complete operational checks and calibration. A warranty and maintenance plan for all supplied equipment. Coordination of all delivery and installation activities with the Regional Office. The Contractor shall provide all components, wiring, electrical interfaces, patch cables, hardware, software, labor, programming, and testing necessary to ensure full and proper operation of the security screening system. The Contractor shall also purchase and install all required equipment and components within 45 days of award. Installation General duties and requirements to be fulfilled by the Contractor are as follows: The Contractor shall provide full-time on-site management, coordination, and technical assistance during installation. The Contractor shall provide software that includes the latest versions of automatic target, auto archive, Density Threshold Alert (OTA), Operator Training Program (OTP), and narcotic scan capability. The Contractor shall provide system capabilities including Multi-Energy Imaging (4-color), View Previous/Next Bag, Manual Image Archive, Configurable Image Processing Key, Baggage Counter, Date/Time Display, Search Indicator, UPS, and a flat-panel monitor. All items shall be applied and installed in accordance with the manufacturer's written instructions. Hard copies or electronic files of the manufacturer's installation instructions shall be provided to the Contracting Officer's Representative (COR) within five (5) days of the award and prior to commencing installation of any item. Equipment Training The Contractor shall provide operational and troubleshooting training for the VA Police Officers, Mail Room staff, and Support Services Maintenance staff of the Regional Office. The Contractor shall provide at least two sessions, one per day, to ensure that all rotating guards receive training. Preventive Maintenance The Contractor shall provide Preventive Maintenance (PM), which shall include: On-site service coverage from Monday through Friday, 7:30 am to 3:30 pm, including all labor, travel expenses, and replacement parts. A response time of no more than 24 hours from receipt of a service call. Unlimited access to 24/7 Technical Support. Two (2) annual PM inspections, including complete operational checks and calibration. PM services shall be provided under this contract for a total period of five (5) years. General Requirements Code Compliance - The Contractor shall comply with all local, state, and federal environmental, health, and safety regulations while performing this work. The Contractor shall also ensure that all work adheres to all applicable codes. Disposal - Unless otherwise specified by the Government, the Contractor shall properly remove and dispose of all construction and/or demolition of waste materials in accordance with all local, state, and federal regulations. Warranty - The Contractor shall provide a written one-year warranty for the installation and shall furnish the Regional Office with the manufacturer's warranty. Security and Privacy The Contractor shall complete Section I of VA Form 0711 for all employees, including subcontractor employees who will be working inside the building, and shall provide the completed forms to the COR within five (5) days of contract award. Products Criteria: Standard Products - Material and equipment shall be standard products from a manufacturer that has been regularly engaged in producing such items for at least three (3) years. Defects - All items furnished shall be free from defects that would adversely affect the performance, maintainability, and appearance of individual components or the overall assembly. Code and Standards - All products and the execution of work shall conform to all applicable local, national, and federal codes and standards. Where codes conflict, the most stringent requirement shall apply. Any conflict